Let’s quickly round up on its uses so we can move on to its
content.
A communiqué is a policy or action plan document which is
always read out to the participants at the end of the event.
This is meet to do so that the participants can comment, add
and do a general adjustment to the document. This helps to properly articulate
the document.
Now, reading through what I wrote from the first part of
this article, it is easy to filter some of what the content should be. But not
to worry, I’ll help you with that.
You just keep reading.
The first content one can ever think
of is the heading of the document. This gives the document a name and makes it
easy to save, search and refer to the doc when needed.
The main content is what defines
the doc to be either good or otherwise.
It begins with a “Preamble”. You may name it 1.0. The preamble consists of the
introductions of the event and the kind of people expected. You likely to find
the name, date, venue, theme, organizers, partners/sponsors as well as special recognition.
The next main content is the “Goal” named 2.0. This content defines the reason for the gathering. E.g. “The goal of this year’s Practical Nigerian
Content forum was to unveil plans to improve efficiency and profitability of
operations through Nigerian Content implementation over ten years”.
Note that the sentence is in past
tense. This is because the doc will be presented after the event.
Content “3.0” deals with opening, welcome and keynote address made by
special guest, sponsors, partners and organizers. These addresses are written
differently carrying the presenter’s name, position and organization. If the
main presenter it representing someone, the name of whom he is representing
will be applied in the doc.
Content “4.0” talks about the attendance. This is very important for the
event organizers as it will give them a clue of how the event was
attended. Talk about the mixture of
people, the countries, dignitaries, friends of the organizers, number of
registered participants and an approximation of number of persons who waited till the end of the event.
Content point “5.0” reveals the objective of the
event. This explains what is to be achieved at the end of the event.
Content “6.0” explains the number and kind of sessions taken during the
event. Each explanation carries the name of the moderator, the paper
presenter/s and the panel members.
Content “7.0” acknowledges the media partners and sponsor, mentioning their
names and the kind or level of sponsorship they registered; it could gold,
platinum or bronze. This is very important to note, especially where the
communiqué is distributed to the sponsor, they will appreciate the
acknowledgement.
Content “8.0” talks about all the actions planned to be taken as well as
the strategies to achieve the objective of the program. For a rapporteur to get
all right s/he needs to put attention to all the presentations, questions, comments
and observations. A rapporteur with a forgetful mind cannot achieve this.
Content “9.0” gives a recommendation of how the action plans with their strategies
can become a reality. If possible, mention organizations and what is expected
of them.
The last but one content is “10.0” which is conclusion. This is
drawn mostly from closing remarks of the organizers. So, be very attentive to
get it right.
Lastly, make a footnote, I may call
it, where the communiqué will be adopted, name and organization of the adoptee,
date of the adoption, your name as well as your client’s name and signatory space
for both parties.
