Before we continue with the class on Effective Communication, let us look at a check list for organising an event. What and what do we need to consider when organising an event? Please check out the following below:
· VENUE
· HOSTESSES (Persons and uniform)
· TEA/COFFEE BREAK (am and pm)
· CONFERENCE BAGS
· CONFERENCE STATIONERY (Note pads, pencil, biros, folders,
reams of papers, markers, flip papers/flip chart stand)
· WATER IN MEETING ROOMS AND INTERPRETATION BOOTHS
· DECORATION OF MEETING HALLS
· RECRUITMENT OF INTERPRETERS AND TRANSLATORS
· HIRING OF INTERPRETATION GADGETS/TECHNICIANS
· PHOTOCOPIER RENTALS/TECHNICIANS
· IDENTIFICATION BADGES
· AIRPORT RECEPTION/PROTOCOL
· VEHICLES FOR MOVEMENT OF PEOPLE
· EXCURSION
· ORGANISING EXHIBITION/SALES OF LOCAL PRODUCTS
· SETTING UP OF A BUSINESS CENTER FOR :
§ Cyber café (hiring of computers
§ Agreement with service providers/Hotel
· VIDEO CONFERENCING FACILITIES
· POWER POINT PRESENTATION SCREENS, LAPTOP, PROJECTOR
· SECRETARIAL SERVICES
This will work for any magnitude or calibre of workshop you wish to organise. All you need to do is to make a budget using the items. I will come up with a budget format in our next meeting. Till then, Hi five!
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