To start with, let me quickly
explain what PDF is in my tiny little language anyone can easily understand.
PDF is an application format used, whereby document converted into its form are
easy to access. What am I trying to say? I’m not only trying to say it, but I
am factually saying that when Microsoft docs. Are developed and converted into
PDF format, they are easily accessed.
Why are they easily accessed? The
Microsoft Company or body, as you may wish to call them, upgrade their Windows
every time. In light of this, if a document was developed using a higher
version of Windows, it is impossible to open the doc. with a lower Windows
version.
So what is the solution? Very
simple. Convert the document into PDF format. How? Whether the doc. is MS Word,
Excel, PowerPoint or CorelDraw, it can be converted into PDF.
PDF logo |
The first thing to be sure of is
that you have downloaded the Acrobat reader into your computer system. This is
to enable you carry out the conversion successfully.
For MS Word, Excel, PowerPoint
docs., after developing and saving the doc., click on “File” on your document
Menu, further click on “Export” and lastly click on “Create PDF/XPS”, and your
PDF format is done. For CorelDraw doc., after developing and saving the
document, click on “File”, “Publish to PDF” and that is it. You may wish to
rename the document after the conversion. That is about the only thing that can
be changed after the conversion.
These are about the major
advantages of converting a document into the PDF format: It preserves layouts,
formatting, fonts and images; content can’t be easily changed; free viewers are
available on the web. For example, some people have a soft copy of their
official signatures which they always paste at the end of their letters. When
such document is converted into PDF, the signature cannot be copied.
Hope this works for you. Please follow and leave your comments.